The operation of the association requires decisions and the execution of activities on a daily and weekly basis. Waiting for a monthly meeting to make decisions means that progress on any initiative will potentially be slow and arduous. This Delegated Authorities Policy sets out the actions that may be executed by an individual or group on behalf of Brisbane North Junior Cricket Association (BNJCA) to make better progress on initiatives and reduce the amount of decision making that has to be made at each Management Committee meeting. The decisions made by individuals and sub-committees must be reported to the Management Committee at the next available opportunity.
Introduction
Actions
These are the specific actions where authority to act on behalf of the association is conferred to an individual or group. Any action that is not referenced in this list can only be actioned where there is a meeting minute of the Management Committee authorising an individual or group to undertake a specific action.
Authorised Party
The individual or group who may act on behalf of the association by following the process in the action field. Where the authorised party for an action is marked as not applicable, the action is approved and responsibility for this action is defined by a motion from a Management Committee meeting.
Financial Limit
The maximum financial value to which the association can be committed by the individual or group listed in the Authorised Party field.
Signatories
The individual roles within the association who can sign paperwork that will commit the association to an agreement with financial or contractual implications.
| Ref | Action | Authorised Party |
Financial Limit | Signatories |
| CONTRACTS | ||||
| 1.01 | Formal Deeds (excluding grounds leases)
Discussion within a sub-committee with a proposal to the Management Committee Decision made by the Management Committee |
N/A | Unlimited | President
Vice-President Executive Officer |
| 1.02 | Grounds Lease – New – No cost
Any ground that becomes available and can be used for season fixtures. The lease process may be commenced, and the grounds committee advised. |
Executive Officer | Nil | Executive Officer |
| 1.03 | Grounds Lease – New – Cost
Any ground that becomes available and can be used for season fixtures. The lease process may be investigated by the Executive Officer and details forwarded to the Grounds Committee for review. |
Executive Officer | $? | Executive Officer |
| 1.04 | Grounds Lease – Renewal | Executive Officer | $? | Executive Officer |
| 1.05 | New goods/services contracts (Incl. operational expenditure projects)
Proposal for discretionary spending is developed by a sub-committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Unlimited | President
Vice-President Executive Officer |
| ASSETS & INVENTORY | ||||
| 2.01 | Capital Expenditure – Budgeted
Approved expenditure is defined by a budget that has been adopted under a Management Committee motion |
Executive Officer | Defined by budget | Executive Officer |
| 2.02 | Capital Expenditure – Discretionary
Proposal for discretionary spending is developed by a sub-committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Unlimited | President
Vice-President |
| 2.03 | Operating Expenses – Budgeted Maintenance
Approved expenditure is defined by a budget that has been adopted under a Management Committee motion Limit for each item in the budget is defined |
Committee
Executive Officer |
Defined by budget | President
Vice-President Executive Officer |
| 2.04 | Operating Expenses – Discretionary Maintenance
Proposal for discretionary spending is developed by a sub-committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Unlimited | President
Vice-President Executive Officer |
| 2.05 | Operating Expenses – Budgeted
Approved expenditure is defined by a budget that has been adopted under a Management Committee motion Limit for each item in the budget is defined |
Executive Officer | Defined by budget | Executive Officer |
| 2.06 | Operating Expenses – Machinery consumables
(includes fuel, oil, trimmer line, etc.) |
Card holders | $500 | Card holders |
| 2.07 | Operating Expenses – Canteen stock | Card holders | $500 | Card holders |
| 2.08 | Rep Clothing Orders
Order can only be placed with the approved rep clothing supplier |
Stock and Asset Manager | $25,000 | Stock and Asset Manager |
| 2.09 | Rep Clothing Retail Price
Calculated from the clothing buy price to include some markup and GST |
Rep Committee | – | – |
| 2.10 | Disposals – Small
Removal from storage and asset register |
Stock and Asset Manager | Less than $500 | – |
| 2.11 | Disposals – Large
Proposal For disposal is developed by the Administration Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | $500 and greater | President
Vice-President Executive Officer |
| 2.12 | Write-offs
Proposal For write-off is developed by the Administration Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Any value | N/A |
| FINANCE | ||||
| 3.01 | Credit Facility – Setup
Proposal for the setup of a credit facility is developed by the Finance Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Unlimited | President
Vice-President Treasurer Executive Officer |
| 3.02 | Credit Facility – Drawdown
Proposal for the drawdown of funds from the credit facility into working capital is developed by the Finance Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Less than or equal to the remainder of the facility limit | President
Vice-President Treasurer Executive Officer |
| 3.03 | Credit Facility – Repayments
The periodic repayment figure for the credit facility will be defined by the credit provider The action(s) to make these periodic repayments will be defined by a meeting minute of the Management Committee |
N/A | Less than or equal to 120% of the budgeted repayment amount | President
Vice-President Treasurer Executive Officer |
| 3.04 | Debit Facility – Setup
The setup of a debit facility is at the discretion of the Finance Committee Provide advice of the new debit facility at the next Management Committee meeting |
Committee | N/A | President
Vice-President Treasurer Executive Officer |
| 3.05 | Incoming Grants – Application
The sub-committee requiring the grant funding will develop the grant application Develop a budget for the use of the grant monies. Advise the Management Committee of the grant application Advise the Management Committee of the purpose of the grant application Advise the Management Committee of the decision of the grantor |
Committee | N/A | Executive Officer
Committee |
| 3.06 | Establish account with a new bank
Proposal to establish trading with a different banking provider is developed by the Finance Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | – | President
Vice-President Treasurer Executive Officer |
| 3.07 | Close an account with existing bank
Proposal to close a bank account is developed by the Finance Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | – | President
Vice-President Treasurer Executive Officer |
| 3.08 | Payment of approved capital expenditure
Payments for approved capital expenditure can be instigated once the goods or the services have been receipted |
Executive Officer | Management Committee meeting minute | President
Vice-President Treasurer Executive Officer |
| 3.09 | Payment of approved operational expenditure
Payments for approved operational expenditure are instigated by the committee responsible for the capital works once the goods or the services have been receipted |
Executive Officer | Management Committee meeting minute | President
Vice-President Treasurer Executive Officer |
| 3.10 | Incoming Grants – Acquittal
Sub-committee must acquit the grant and provide an update at each Management Committee of the status of the acquittal |
Executive Officer | Amount of the grant | President
Vice-President Executive Officer |
| 3.11 | Outgoing Grants – Approval
Requests for grants from clubs are decided by the Grants Committee Grants are limited to 25% of player registration within each season. Grant decisions are advised at the next Management Committee meeting |
Grants Committee | 25% of seasons registration fees | – |
| 3.12 | Outgoing Grants – Transfer of Funds
Approved grant funds are transferred to the requesting club account |
Executive Officer
Treasurer |
– | President
Vice-President Secretary Treasurer Executive Officer |
| 3.13 | Investments
Proposal for investments is developed by the Finance Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Unlimited | President
Vice-President Secretary Treasurer Executive Officer |
| 3.14 | Bad Debts
Proposal For write-off of a bad debt is developed by the Finance Committee Proposal sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision made by the Management Committee |
N/A | Unlimited | – |
| DOCUMENTATION | ||||
| 4.01 | Charter reviews and updates
Each committee will review their own charter Updates are proposed Updated charters are sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision on each charter is made by the Management Committee |
N/A | – | – |
| 4.02 | Form reviews and updates
Forms are reviewed by the sub-committee that is responsible for the form Updates are made as necessary Updated forms are sent to the Management Committee for preview at least 7 days prior to the next scheduled Management Committee meeting The Management Committee will note the release of the new/updated form in the meeting minutes The Management Committee may request changes to the information sheet to correct any errors or to better align with strategy |
N/A | – | – |
| 4.03 | Information sheet reviews and updates
Information sheets are reviewed by the sub-committee that is responsible for the information sheet Updates are made as necessary New/updated forms are sent to the Management Committee for preview at least 7 days prior to the next scheduled Management Committee meeting The Management Committee will note the release of the new/updated information sheet in the meeting minutes The Management Committee may request changes to the information sheet to correct any errors or to better align with strategy |
N/A | – | – |
| 4.04 | Policy reviews and updates
Each policy is reviewed by its owner committee Updates are made as necessary Changed policies are sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision on each policy is made by the Management Committee |
N/A | – | President
Vice-President |
| 4.05 | Process reviews and updates
Each process is reviewed by its owner committee Updates are made as necessary Changed processes are sent to the Management Committee for preview at least 7 days prior to the next scheduled Management Committee meeting The Management Committee will note the release of the new/updated processes in the meeting minutes The Management Committee may request changes to the information sheet to correct any errors or to better align with strategy |
Committee | – | – |
| 4.06 | Register reviews and update
Each register is reviewed by its owner committee Updates are made as necessary Changed registers are sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting The Management Committee will note the release of the new/updated processes in the meeting minutes The Management Committee may request changes to the information sheet to correct any errors or to better align with strategy |
Committee | – | – |
| DIGITAL PUBLISHING | ||||
| 5.01 | MyCricket updates including points adjustments
Adding, editing and deleting: Users Players Grounds Competitions Teams Fixtures Results Points Ladder schemes |
MyCricket Manager
Rep Cricket Manager Draw Committee |
– | – |
| 5.02 | Posting to social media platforms as BNJCA (including moderating)
Refer to Communications policy |
Webmaster and delegates | – | – |
| 5.03 | Website format
Format changes only and not relevant to content |
Webmaster | – | – |
| 5.04 | Website updates
Refer to Communications policy |
Webmaster and delegates | – | – |
| 5.05 | Website events and news
Refer to Communications policy |
Webmaster and delegates | – | – |
| COMPETITION OPERATIONS | ||||
| 6.01 | Calling off fixtures
A phone call between President, Vice-President and Secretary Majority vote applies Decision posted to Facebook and Twitter |
President
Vice-President Secretary |
– | – |
| 6.02 | Acceptance of teams
Contact point for nomination of teams |
Draw Committee | – | – |
| 6.03 | Allocation of Grounds – Draw
See the Draw Process |
Draw Committee | – | – |
| 6.04 | Allocation of Grounds – Emergency
Moving games to alternate grounds in the event of a ground being unsuitable or unavailable |
Draw Committee
Executive Officer |
– | – |
| 6.05 | Season and Fixture Timelines
The start and end dates of both the pre- and post-Christmas season The mix of one and two day games This decision is presented at the next scheduled Management Committee meeting |
Draw Committee | – | – |
| 6.06 | Changes to Rules
Changes to the rules are moderated by the rules committee Rule changes are sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting Decision on adoption of the changes is made by the Management Committee |
Committee | – | – |
| 6.07 | Playing Down – Approve/Decline
Requests for players to play below their age-group are assessed by the Playing Down Committee These decisions are presented at the next scheduled Management Committee meeting |
Committee | – | – |
| 6.08 | Camps/Academy Planning (incl. costs)
The details of camps or academy programmes are developed by the junior directors of coaching. Programmes are sent to the Management Committee for review at least 7 days prior to the next scheduled Management Committee meeting The adoption of the programme(s) is supported by a Management Committee meeting minute. |
Junior Director of Coaching | – | – |
| 6.09 | Discipline Application
Any disputes or situation requiring the application of disciplinary measures are managed by the Disputes and Discipline Committee according to the Disputes and Discipline Policy These decisions are presented at the next scheduled Management Committee meeting |
Disputes and Discipline Committee | – | – |
| REPRESENTATIVE OPERATIONS | ||||
| 7.01 | Coach Development Planning (incl. Costs)
Development plans for representative coaches are created by the Junior Director of Coaching in partnership with the representative coach The plan is managed by the Junior Director of Coaching |
Rep Cricket Manager | – | – |
| 7.02 | Criteria and Allocation of Coaches
The Junior Director of Coaching sets the criteria for coaches The Junior Director of Coaching nominates championship coaches The Representative Committee makes the final decision on all championship coach appointments The Junior Director of Coaching in partnership with each age group championship coach will choose the development coaches for that age group These decisions are presented at the next scheduled Management Committee meeting |
Rep Cricket Manager | – | – |
| 7.03 | Criteria and Allocation of Selectors
The Junior Director of Coaching sets the criteria for selectors in partnership with the Head Selector of each age group and the Chairman of Selectors The Junior Director of Coaching chooses the Selectors for each age group at both stage 1 and 2 trials. |
Rep Cricket Manager | – | – |
| 7.04 | Arranging Trial Facilities
The Junior Directors of Coaching will make arrangements for the use of facilities for stage 1 representative trials |
Rep Cricket Manager | $300 per age group | – |
| 7.05 | Booking grounds
The Grounds Committee will book grounds for stage 2 trials at the request of the Junior Director of Coaching |
Grounds Committee | $300 per ground | – |
| 7.06 | Arranging Trial Equipment
The Junior Director of Coaching will make arrangements for the use of equipment at stage 1 representative trials |
Rep Cricket Manager | – | – |
| 7.07 | Arranging Trial Groups
The Junior Director of Coaching selects the stage 1 representative trial groups |
Rep Cricket Manager | – | – |
| 7.08 | Arranging Trial Teams
The Head Selector of each age group selects the stage 2 representative trial teams |
Head Selectors | – | – |
| 7.09 | Setting Trial Process
The representative trial process is decided by the Representative Committee with input from the Junior Directors of Coaching |
Representative Committee | – | – |
| 7.10 | Selection of Representative Players
The selection of players for teams in an age group is the responsibility of the head selector of that age group with input from other selectors in the age group |
Head Selectors | – | – |
| 7.11 | Setting Levies
Planning is conducted to manage the following issues supporting the operation of the representative trials and teams: Accommodation Transport Grounds hire Umpires Balls Representative clothing (and rep caps) Subsidies Host fees These decisions are presented at the next schedule Management Committee meeting |
Representative Committee | – | – |
| 7.12 | Arranging Cap Presentation
The function for the presentation of caps to representative players is arranged by the Representative Committee |
Representative Committee | $? | – |
| 7.13 | Coaches and Managers Presentation
An information session is developed and presented to representative coaches, managers, scorers and captains by the Representative Committee |
Representative Committee | $? | – |
| HOSTING OPERATIONS | ||||
| 8.01 | Healy Cup Planning (incl. costs)
Planning is conducted to manage the following issues supporting the operation of the Healy Cup: Accommodation Local transport Grounds hire Umpires Balls Booklets Newsletters Draw These decisions are presented at the next scheduled Management Committee meeting |
Hosting Committee | $35,000 | – |
| 8.02 | Diggers Cup Planning (incl. costs)
Planning is conducted to manage the following issues supporting the operation of the Diggers Cup: Umpires Balls Booklets Newsletters Draw These decisions are presented at the next scheduled Management Committee meeting |
Hosting Committee | $3,500 | – |
| 8.03 | Lord Mayors Cup Planning (incl. costs)
Planning is conducted to manage the following issues supporting the operation of the Lord Mayors Cup: Umpires Balls Booklets Newsletters Draw These decisions are presented at the next scheduled Management Committee meeting |
Hosting Committee | $3,500 | – |
Review of this Policy
This policy is subject to regular review by the Administration Committee and will be amended (as appropriate). Acceptance of a new release of the policy will be supported by a motion from a Management Committee meeting.
Inconsistency with the Association’s Constitution
To the extent there is any inconsistency between this policy and the BNJCA Constitution, the Constitution will prevail.
Currency
This policy is current from the published date at the beginning of this document.
This policy remains current until superseded by another Delegated Authorities Policy with a later date of currency.